Records Management

The Records Management Officer serves the departments of Hays County with the creation, use, maintenance, retention, preservation, and disposal of County records. The goals and objectives of Records Management are to reduce costs, improve efficiency, ensure legal compliance, improve access, capture government history, and protect the rights of Hays County citizens. Records management responsibilities include digital conversion of records, filing (paper and electronic), quality assurance, and preparation of records for filing or scanning.

Law Library

The Hays County Law Library serves litigants, attorneys, judges, county officials, and other patrons with their legal research, reference, and educational needs. We aspire to provide the community with legal knowledge to facilitate access to the justice system. The Law Library seeks to provide patrons with the most valuable and helpful resources. The Law Library is a public service for residents of Hays County. The Law Library is open to the public and attorneys. Patrons are welcome to come in to conduct their research and drafting. The Law Library is paid for through a portion of civil court costs dedicated to the operation of the Library, per Local Government Code Section 323.023.

JOB DESCRIPTIONS/DUTIES

Start Date: Intern positions are available year-round.

Duration: Internships are available year-round with no requirement for duration. Past interns have volunteered from one month to two years.

Position Title: Law Library and Records Management Intern

Supervisor: Melody Barron, Hays County Law Librarian and Records Management Officer

Objective of Internship: The Hays County Law Librarian and Records Management Officer seeks organized and detail-oriented students to assist with Records Management projects and Law Library management. This internship requires motivation, willingness to take on projects, and organizational skills. Interns must learn procedures and complete tasks from verbal and written directions. Interns must be able to manage time effectively and work independently or with groups under deadlines. Interns will learn to manage time efficiently, manage projects, provide deliverables, and more. 

Summary: The Law Library and Records Management Intern shall assist the Law Librarian and Records Management Officer with tasks for both departments. For the Law Library, the intern will assist patrons with finding the appropriate research resources for their legal issues. The intern will assist patrons with utilizing the computers, software, or other electronic equipment. The intern will assist with various archiving projects for Records Management, including converting paper to electronic records, filing records, and data entry.

Intern Responsibilities: Interns assist with both Records Management and Law Library tasks.

• Law Library
• The intern will assist the Law Librarian in maintaining print and online legal resources. The intern will assist with receiving and filing updates to library publications such as case reporters, statutory services, treatises, and secondary resources.
• The intern will assist with delivering print publications to Judicial offices.
• The intern will assist with research support activities, including handling questions from the judges, court staff, attorneys, and the public.
• The intern will gain knowledge and assist the Law Librarian in locating research and self-help materials for patrons.
• The work involves filing, daily customer relations, and computer applications.
• The intern will assist with daily library operations, including opening and closing the Library, cleaning, replenishing supplies, and maintaining a clean and organized area for patrons.
• Records Management
• Assist with digitizing and filing records for various offices.
• Enters, indexes, and scans records into the computer system.
• Files and archives paper and electronic records.
• Re-shelves files and organizes file room space.
• Assists during office or countywide shred days.
• Assures the services delivered meet quality and timeliness standards.
• Performs other duties as assigned.

QUALIFICATIONS: 

• Education Requirements: Graduation from High School or GED. Currently attending a college or university majoring in Business, Library Science, Records Management, Criminal Justice, or other related majors.
• Position Requirements: Microsoft Office (Word and Excel) knowledge. Self-motivated and energetic. Ability to follow instructions from both written and verbal directions. Must maintain a professional demeanor and appearance.
• Dress Code: Business Casual
• Hours:  Must be available to intern at least 12 hours per week.
  Other requirements: All applicants must complete a criminal background check. A person with a final felony conviction is not eligible for an internship.
• Compensation: Unpaid

HOW TO APPLY:

Apply by visiting the link below to download the application.
Law Library and Records Management Internship Application Link